• Faculty Instructions for Assessing LiveText Artifacts
• Elementary/Secondary Education LiveText Portfolio Options
• Using the "Smart Label" to Simplify LiveText Assessment

Faculty Instructions for Assessing LiveText Artifacts

1. Turn off all pop-up blockers!!!!
2. Go to www.livetext.com
   Preferred browser: Mozilla Firefox (Click here to download Firefox)
3. Enter your LiveText user ID and password to log on
4. Click on “Reviews" under “Collaboration" in the left margin
5. Select “Pending" in the “Filter by Label" pull-down menu at the top of the page. This will provide an itemized list of LiveText projects that have been sent to you for review by your students.
   NOTE: if you see a “+" icon next to a student’s name, that indicates that there have been multiple submissions of the same project (file) by the student. You can click on the “+" icon to see the entire submission history. When the full history is displayed, the “+" becomes a “-". Click on the “-" to collapse the history.
6. Click on “review" for the submission that you wish to assess. This will open the student’s project. The left margin provides shortcuts to each section of the project. Click on those shortcuts to access the specific activity/artifact that you wish to assess.
7. Click on “Assess" in the Reviews bar at the top of the page. This will open an assessment chooser window. If you are seeing file types other than “Assessment" in your assessment chooser window, select “Assessments" from the pull-down Label menu. You should now see only assessment files.
   NOTE: You can ensure that your assessment chooser window default display includes only assessments by creating a “smart label" for all assessment files. See instructions below for creating a smart label for assessments.
8. Click on "select" for the assessment file that you will use to evaluate the student’s work. This will open the assessment file containing the rubric(s) you need. BE SURE THAT YOU ARE USING THE OFFICIAL RUBRIC FOR YOUR PROGRAM/COURSE. ALL OFFICIAL RUBRIC FILE NAMES START WITH "UCF." IF YOU DON'T SEE AN OFFICIAL RUBRIC FOR YOUR PROGRAM, NOTIFY LANCE TOMEI SO HE CAN PROVIDE YOU ACCESS TO THE RUBRIC FILE(S) YOU NEED. Once you open the rubric file, you will see a list of shortcuts to the actual individual rubrics. This list should exactly match the list of shortcuts to sections of the student’s LiveText file that you are reviewing.
   NOTE: you may click on "view" if you want to see the rubric to be sure it is the right one before you select it for use.
9. Select the rubric section that matches the section of the student’s file that you wish to assess. This will open the rubric.
10. Use the pull-down menus to complete your grading based on the rubric. When you have graded all criteria (all rows in the rubric), scroll to the bottom of the rubric file. You may add additional comments here if desired.
11. If milestones apply, select the appropriate milestone (e.g., if you are using the UCF Clinical Rubric, you will select Internship I, Internship II Formative, or Internship II Summative).
12. Choose “Official" in the pull-down menu for “Reporting Type"
13. Click on “Save & Submit Assessment"
14. Repeat this process for each student you are grading, starting again from changing the “Filter by Label" selection to “Pending."
    

Faculty Instructions for Creating a Smart Label for Assessments:

1. Go to www.livetext.com
2. Enter your LiveText user ID and password to log on
3. Click on “Labels" in the left margin. This will take you into “Manage My Labels"
4. Click on “Create" then click on “Smart Label"
5. Type in the title for your label (recommend “Assessment" or “Assessments"
6. Open the pull-down menu under the word “Match" which is displaying “Title" and select “Document Type"
7. Open the pull-down menu displaying “Lesson Plan" and select “Assessment"
8. Click on the “Save" button

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Elementary/Secondary Education LiveText Portfolio Options

Transition population options: Students moving from the 2006 (or earlier) catalog to the 2007 catalog may…

1. Keep old FEAP labeled template and insert evidence as we have done in the past by FEAP. Individual artifacts do not need to be graded on LiveText. Completed portfolios should be submitted for review to LiveText User ID “ucfedportfolio" and will be checked by the office of the Director for Assessment, Accreditation, and Data management using the existing UCF CED Portfolio Verification Rubric. (Advisors: you retain the right to check your students’ portfolios. If you wish to do so, instruct your students to submit for review to your LiveText account as well as to “ucfedportfolio." Where applicable, faculty grades will supersede grades assigned by “ucfedportfolio".)
2. Create new 2007 template and upload pieces under the appropriate courses. (Advisors: All 2007 and beyond templates will be scored by each instructor in each class during each semester. There will be no formal requirement for a final portfolio review upon completion since all artifacts will already have been graded. Programs/advisors will be notified of any final portfolio concerns identified when end-of-semester LiveText assessment reports are compiled for each program.)

Students newly admitted to catalog year 2007 (requirement term Summer 2007) or later: Students who created their portfolio using the new template before that template was fully populated with assignment instructions, rubrics, etc. may…

1. Continue to use their existing portfolio. (NOTE: students may want to create a second portfolio file once the template contains all instructions and rubrics. This portfolio file would be used only as a reference so students would have access to instructions and the rubrics used to grade all artifacts.)
2. Use LiveText editing features to add instructions and grading criteria (rubrics) available in the fully populated new template to their existing portfolio. (NOTE: This is not required, but students may decide to exercise this option for their own benefit so that all relevant information is readily available in their existing portfolio.)
3. Replace their existing portfolio with a new one by creating a new portfolio using the fully populated template that contains all instructions and grading criteria and importing (entering/ attaching) all artifacts from their original portfolio into the new portfolio. (Again, this is not required, but students may decide to exercise this option for their own benefit as an alternate means of ensuring that all relevant information is readily available in their program portfolio.)

* The options noted above were shared and agreed upon by TLP faculty present at the 11-30-07 meeting.

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Using the "Smart Label" to Simplify LiveText Assessment

All faculty using LiveText are encouraged to create a "smart label" for assessments (rubric files) in LiveText. This will simplify your LiveText assessment activities by reducing the number of files that will be displayed in your assessment chooser when you are assessing candidates' work. To create a smart label for assessments, do the following:

• Log in to your LiveText Account to Click on "Labels" in the left margin. This will take you into "Manage My Labels"
• Click on "Create" then click on "Smart Label"
• Type in the title for your label (recommend "Assessment" or "Assessments")
• Open the pull-down menu under the word "Match" which is displaying "Title" and select "Document Type"
• Open the pull-down menu displaying "Lesson Plan" and select "Assessment"
• Click on the "Save" button

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